Overview 

When you install Accounting Seed you are provided with a skeleton Chart of Accounts as part of the install. You are able to delete and/or edit these records to create your own Chart of Accounts.

The only time Accounting Seed automatically creates GL Accounts is during the initial installation process. This means that for all subsequent Accounting Seed upgrades your Chart of Accounts will remain unchanged.

Changing a GL Account

To change a value of the skeleton chart of accounts simply navigate to the GL account record and click edit. You can change the name and click save.

Deleting Skeleton GL Accounts

To delete Skeleton GL Accounts please follow these steps: 

1. Unpost all transactions with the related GL account.
2. Delete any remaining Financial Cubes associated with the GL Account. 
3. Navigate to the GL Account and click delete.

Skeleton GL Accounts created on Installation

Below is the Skeleton Chart of Accounts included with the installation of Accounting Seed. This does include the GL Accounts for the Cash Flow categories. It also illustrates how the Type, Sub Type 1, and Sub Type 2 field values can be set up.

Table Key

Editable Values

Non-Editable Values

 

GL Account Name	Type	Sub Type 1	Sub Type 2
1000-Cash	Balance Sheet	Assets	Cash
1050-Unapplied Cash	Balance Sheet	Assets	Cash
1200-Accounts Receivable	Balance Sheet	Assets	Current Assets
1400-Prepaid Expenses	Balance Sheet	Assets	Current Assets
1500-Inventory	Balance Sheet	Assets	Current Assets
1600-Work in Progress	Balance Sheet	Assets	Current Assets
1700-Accumulated Depreciation	Balance Sheet	Assets	Fixed Assets
2000-Accounts Payable	Balance Sheet	Liabilities	Current Liabilities
2010-Vouchers Payable	Balance Sheet	Liabilities	Current Liabilities
2020-Accrued Expenses	Balance Sheet	Liabilities	Current Liabilities
2030-Accrued Payroll	Balance Sheet	Liabilities
2500-Deferred Revenue	Balance Sheet	Liabilities	Current Liabilities
3000-Owners Equity	Balance Sheet	Owner's Equity	Equity
3050-Retained Earnings	Balance Sheet	Owner's Equity	Equity
3060-Current Year Earnings	Balance Sheet	Owner's Equity	Equity
3900-Opening Balances	Balance Sheet	Owner's Equity	Equity
4000-Product Revenue	Revenue	Product Revenue	Product Family 1
4010-Services Revenue	Revenue	Product Revenue	Product Family 1
4900-Customer Payment Discounts	Revenue	Product Revenue	Product Family 1
5000-Cost of Goods Sold	Expense	Cost of Goods Sold	Materials
5020-Inventory Cost Variance	Expense	Cost of Goods Sold	Materials
5040-Vendor Payment Discounts	Expense	Cost of Goods Sold	Materials
5050-Labor	Expense	Cost of Goods Sold	Salaries & Wages
6000-Marketing	Expense	Sales & Marketing	Marketing Events
6050-Travel Expenses	Expense	Sales & Marketing	Sales Travel
6060-Meals and Entertainment	Expense	Sales & Marketing	Sales Travel
6070-Mileage	Expense	Sales & Marketing	Sales Travel
6500-Depreciation Expense	Expense	General & Administrative	Software
7000-Facilities Expense	Expense	Facilities	Rent
7050-Telecommunications	Expense	Facilities	Utilities
Distributions of Equity	Cash Flow	Financing
Interest Paid	Cash Flow	Operating
Interest Received	Cash Flow	Operating
Other Financing	Cash Flow	Financing
Other Investing	Cash Flow	Investing
Other Operating	Cash Flow	Operating
Payment for Fixed Assets	Cash Flow	Investing
Payments to Employees	Cash Flow	Operating
Payments to Suppliers	Cash Flow	Operating
Proceeds from Issuance of Debt	Cash Flow	Financing
Proceeds from Issuance of Equity	Cash Flow	Financing
Proceeds from Sale of Fixed Assets	Cash Flow	Investing
Receipts from Customers	Cash Flow	Operating
Repayment of Debt	Cash Flow	Financing
Taxes Paid	Cash Flow	Operating